10 Ways to Use a Virtual Assistant

Hiring a virtual assistant is a great way to improve the overall productivity of your business, and can save you time to focus on the more important tasks. Check out these 10 invaluable ways to use a virtual assistant and improve your business overall.
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1.     Bookkeeping
A virtual assistant can help you keep an eye on your accounts payable, accounts receivable and download or enter transactions into accounting software for you.  At RJS Mayne Services Ltd we use QuickFile easy to use accounting software to manage our clients bookkeeping.  A virtual assistant can also help you invoice any clients you may have, and keep track of any billable hours ready for invoicing.  A virtual assistant can also send your collated financial records onto your accountant ready for legal filing
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2.     Research
Your personal virtual assistant can help you with research for marketing and social media, seminars, competitors, advertising, and plenty more. They can analyse, summarise and present you with their findings to assist you in streamlining your business.
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3.     Event Planning
They can set up a webinar for you, research venues for your next seminar or conference, contact speakers, keep track of RSVPs, arrange for a greeter, find appropriate rental equipment and even stay in contact with you and your staff during the event to ensure everything runs smoothly.
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4.     Database Management
A virtual assistant can enter information into your contact database for you, produce follow-up letters and send out letters to your contacts. They can also monitor your marketing follow-up program, and provide you with detailed statistics.
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5.     Secretarial and Telephone Services
A virtual office assistant can help you plan your route, timetable and provide directions to various meetings and appointments.  They can complete routine paperwork, confirm your weekly appointments, back up your computer, make travel arrangements & plans and cover duties while you are on holiday (vacation) as well as answer your phone calls to maintain business continuity.
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6.     Website Design
A virtual assistant can also help you design, build, maintain and edit your website, keeping its content current. They can also help with the site promotion and by increasing traffic to your site.
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7.     Marketing Support
A personal virtual assistant can help you administer a marketing plan by submitting ads, coordinating payments, writing and submitting press releases, issuing sales brochures and creating, sending and collating the results of customer feedback questionnaires.
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8.     Email Services
A virtual office assistant can ensure that you take full advantage of your email software program and retrieve, sort, forward and respond to various emails and notify you of any urgent messages or To-Do tasks while you are out & about.  Plus, they can also set up an auto responder for standard requests that don’t require that personal touch.
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9.     Word Processing
A virtual assistant can type up your notes from a meeting, prepare letters, proof read / edit & update company policies & procedures currently in place.
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10.  Project Management
A virtual assistant can also work with you to ensure that your projects run smoothly by overseeing all aspects of the project.  And, staying in contact with all stakeholders / employees and subcontractors by utilising scheduling tools, calendars, managing correspondence and making sure all deadlines are met within agreed budgets.
 
These are just 10 of many ways in which your business could benefit from an experienced and proficient virtual assistant service.  Can you afford not to take advantage of what a virtual assistant could do for your business? Remember, there are no overheads, office space or unworked hours to pay for, and they even take care of their own tax obligations so what more could you ask for?
See here for more details of how your very own virtual assistant service can work for you.